Temporary Administrative Assistant for the Elk River Fire Department

Administrative Assistant Position

The City of Elk River is looking for its next administrative assistant for the Elk River Fire Department. This is a temporary, part-time position providing support to the department's administrative staff as well as the on-call firefighters. Duties include receptionist, recordkeeping, data entry, permitting, and others. Successful candidates will have a high school diploma or equivalent, 1 year of clerical/admin support experience, proficiency in Microsoft Office, valid driver's license, and the ability to provide excellent customer service.

This is a 20 hour per week temporary, part-time position. Candidates must work 8:00 a.m. to 4:30 p.m. on Mondays. The department is flexible regarding the days and times the balance of hours will be worked but a regular schedule will be set with the hired candidate.

This position is eligible for Earned Sick and Safe Time, vacation, holidays, and PERA benefits if all qualifications are met.

Application deadline is Monday, November 2, 2026.

If you require accommodation with the application process call 763.635.1000 and ask for HR. The City of Elk River is an Equal Opportunity Employer.

Department/Division: Fire - Immediate Supervisor: Fire Chief

Pay Grade: 6N - FLSA Status: Non-Exempt

Positions Supervised: N/A

Position Summary: The Fire Department Administrative Assistant provides support and assistance to the fire department's administrative division and department members performing various duties including receptionist, data entry, record keeping, and permitting.

Essential Functions:

1. Performs receptionist/clerical duties.
2. Maintains incident reporting and records management systems.
3. Performs support duties.
4. Performs various filing duties.
5. Performs other essential job duties.

Required Knowledge, Skills, and Abilities:

• Skilled in proofreading written material for proper grammar and punctuation usage.
• Skilled in interpersonal and public relation skills.
• Skilled in organization and maintaining order of supplies.
• Skilled in paying attention to detail.
• Ability to accurately type 45 WPM.
• Ability to adapt to and introduce change.
• Ability to be creative.
• Ability to present a positive and professional image of the city to the public.
• Ability to read, write, and comprehend basic instructions.
• Ability to work independently.

Minimum Qualifications:

• High school diploma or equivalent.
• One year of clerical/administrative support experience.
• Experience working with Microsoft Office (Word, Excel, PowerPoint, and Access).
• Ability to work effectively with the public providing excellent customer service and clear communication.
• Valid MN Driver's license and good driving record.

Preferred Qualifications:

• Technical degree, or certification in related field.
• Familiarity with operations of a fire department.
• Familiarity with public safety software.
• Work experience above minimum required.

Physical Requirements:

Physical Requirement Frequency: Essential Sitting Daily Repetitive Movements Daily Carrying Objects Daily Operation of Telephone/Radio Daily Office Equipment Operation Daily Computer/Typewriter Operation Daily Requires Good Vision Daily Requires Good Hearing Daily Requires Sense of Touch Daily Requires Fine Motor Skills Daily Requires Near Vision Daily Operating a Vehicle Occasionally

Highly Important: Standing or Walking Daily Lifting Objects Waist to Shoulder Weekly or Monthly Requires Far Vision Weekly or Monthly

Moderately Important: Twisting/Turning Occasionally Lifting Objects Knee to Waist Occasionally Exposure to Irritants/Fumes Occasionally Requires Good Color Vision Occasionally Requires Depth Vision Occasionally Requires Peripheral Vision Occasionally

This Position Description is not intended to be all-inclusive. It is within the City of Elk River's discretion to assign additional duties and responsibilities or remove duties and responsibilities at any time. This Position Description does not constitute a Contract of Employment.

This position works out of Station 2 located on Orono Parkway.