Part-Time Attendance Clerk

Attendance Clerk

Location: Century High School

The principal function of an employee in this class is to perform a wide variety of secretarial and reception duties related to secondary school attendance. Duties may include public contact, typing and preparing letters or documents using various software applications, entering data into school or District systems and applications, keeping records, logs, ledgers, and related documents, providing general secretarial support for school personnel and working within District specific processes and procedures.

Essential duties and responsibilities (will vary by assignment) include:

• Performing administrative support functions with emphasis on an area of specialization as identified below:
• Maintaining students' attendance records, preparing daily attendance reports, membership and state reports.
• Providing secretarial and support services to staff, including but not limited to, taking messages, setting appointments, providing information, processing and preparing documents and correspondence, and inputting data into central computer system.
• Answering inquiries and providing information on specialized work assignment.
• Maintaining inventory and ordering office supplies.
• Maintaining office files, records, reports, and related documentation.
• Operating standard and specialized office equipment, including computer hardware/software.
• Generating and distributing numerous computer reports relating to attendance, grades, activities, enrollment and withdrawals.
• Collecting and calculating statistical data.
• Supervising and training student aides assigned to the office.
• Assisting students and parents with registration and withdrawal processes.
• Performing public information duties to explain policies and procedures to students, parents and the public.
• Creating and maintaining a supply of necessary forms.
• Purchasing supplies, equipment, and furniture through District accounting system and verifying receipt.
• Assisting in maintaining building security, including maintaining key and security card inventory and assisting with emergency evacuation and lockdown procedures.
• Maintaining financial records, performing bookkeeping functions, receiving and accounting for fee payments, making deposits, and preparing and distributing financial reports.
• Generating and distributing computer reports for counselors, teachers, and administrators.
• Receiving and distributing incoming mail and packages.
• Assisting with preparations for parent-teacher conferences, open houses, back to school program and other special events.
• Organizing and preparing graduation assignments and work registration.
• Maintaining accurate student data information and records.
• Typing forms, letters, bulletins, newsletters, or other documents.
• Performing scheduling/calendar duties.
• Administering first aid or minor medical assistance to students, as needed, including dispensing prescription medication when assigned.
• Performing all work duties and activities in accordance with District policies, procedures and safety practices.

Other duties and responsibilities include assisting with school assemblies, presentations, PTA meetings, and related special events.

Essential physical abilities include sufficient clarity of speech and hearing or other communication capabilities, sufficient visual acuity, sufficient manual dexterity, and sufficient personal mobility, flexibility, and balance.